A visit to the immigration office in Poland can be stressful, but proper preparation will help you go through the process without major issues. Below you will find practical tips on how to prepare if you are planning to visit the Immigration Office – both as a foreigner submitting an application and as an employer applying for a permit for an employee.
1. Documents are essential
Before visiting the office, make sure you have all the required documents. The most commonly needed are:
For the foreigner:
- Application for temporary, permanent, or EU long-term resident permit – completed and signed.
- Passport – original and copies of all pages with entries.
- 4 photographs – recent, meeting requirements.
- Documents confirming the purpose of stay – e.g. employment contract, certificate of study, marriage certificate.
- Proof of insurance – confirmation of insurance from ZUS or a commercial policy covering at least 30,000 euros.
- Proof of administrative fee payment – confirmation of payment of the appropriate amount.
For the employer (permits type A, B, C, D, E):
- Work permit application – properly filled out.
- Company registration documents – e.g. entry in KRS or CEIDG.
- Labour Market Test (Starosta’s Information) confirming the lack of possibility to satisfy the employer’s needs within the local labour market – in justified cases.
- Proof of administrative fee payment.
2. Immigration office – preparing for the visit
Rules for in-person appearance:
- Time: Arrive at least 15 minutes early. Many offices use a ticket number queue system, so it’s better to be ahead of time.
- Location: Double-check the office address and room number. You can find information about application submission locations on the websites of the voivodeship offices.
- Communication: If you speak Polish, try to use simple sentences. Most officials understand English, but are not always eager to use it. Always remain polite and respectful.
What to bring:
- Originals of all documents, even if you previously submitted copies.
- A pen – offices may lack basic items like this.
- If needed – a companion to help you with communication.
3. Stages of the visit
Depending on the reason for your visit, you may expect several different scenarios:
- Submitting an application and fingerprints: After submitting the application, you will need to provide fingerprints. This process takes a few minutes and is mandatory.
- Completing missing documents: If the office requests missing documents, be sure to provide them within the set deadline.
- Receiving a decision or residence card: Make sure to bring a document confirming your identity.
4. How can we help you?
If you’re not confident in the process of legalizing your stay or employment, it’s worth using professional assistance. Kartapobytu.pl is a company that supports foreigners at every stage of this process. Why trust us?
- Help with preparing documents: Specialists will check if your documents are complete and correct.
- Presence during the office visit: During the visit, an expert will accompany you and assist with communication with officials.
- Support in case of problems: If any difficulties arise, we will ensure everything is clarified.
5. Most common mistakes to avoid
- Not having a complete set of documents.
- Being late for the scheduled appointment.
- Inappropriate behavior towards officials – remember, politeness and courtesy always work in your favor.
- Ignoring deadlines set by the office.
Summary
A visit to the immigration office doesn’t have to be a stressful experience if you prepare well. Take care of your documents, arrive on time, and be polite – and getting your residence card may be quicker than you think. If you feel you need help with legalizing your stay, contact us – our experience and on-site support can prove invaluable. This way, you’ll save yourself a lot of time!
